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1. Scope
This policy applies to all members of the John Tyler Community College (“JTCC”) community, including students, employees, contractors, vendors, visitors, and any other third parties to the College’s campuses or facilities.
The College may institute additional safety measures based on the recommendations of public health officials that may be applicable to any of the foregoing sections.
2. Policy Statement
JTCC is committed to maintaining, to the extent reasonably possible, a safe environment for all students and employees (the “College community”). The purpose of this policy is to help prevent the spread of contagious diseases through measures that focus on safety, prevention, and education. As needed, JTCC will make available to its College community information about the transmission of diseases and precautions that infected persons should take to prevent the spread of disease. JTCC will rely on information and guidance issued by the Centers for Disease Control and Prevention (“CDC”), the Virginia Department of Health (“VDH”) and local public health officials.
This policy is only intended to address contagious diseases as defined in the following section.
3. Definitions
Contagious disease: an infectious disease that is spread from person to person through casual contact or respiratory droplets, which may lead to an epidemic or pandemic and threaten the health or safety of the College community. These diseases include but are not limited to: tuberculosis (TB); measles or German measles (rubella); certain strains of hepatitis and meningitis; SARS and certain strains of influenza; COVID-19. Other potentially less serious infectious diseases, such as chicken pox, seasonal flu, and pneumonia will be addressed on a case-by-case basis.
Epidemic: the occurrence in a community or region of cases of an illness clearly in excess of normal expectancy.
Pandemic: a disease epidemic that has spread across multiple continents or worldwide.
4. Procedures
Students or Employees who know or have reason to believe they are infected with a contagious disease which, according to public health officials, creates a risk of death or significant injury or impairment, must stay home and notify appropriate College personnel as outlined in Sections 4.1 and 4.2. They should also contact their healthcare provider and advise the local health department. They must follow the directions of the local health department to prevent the spread of infection and to protect their own health.
The Assistant Director of College Safety and Security will serve as the point(s) of contact between the local health department and the College.
4.1. Students
Students who know or have reason to believe they are infected with a contagious disease that poses a direct threat to the health or safety of others, i.e., creates a risk of death or significant injury or impairment, must stay home and notify the Dean of Students or designee and their instructor(s).
Faculty or staff who suspect a student is exhibiting symptoms of a contagious disease shall report what they have observed to the Dean of Students or designee but may not take any other direct measures with respect to the student. The Dean of Students or designee may send students home if they exhibit or report experiencing symptoms of the contagious disease. Failure to follow the Dean of Students or designee’s instructions will be considered a violation of the Student Code of Conduct and may result in disciplinary action.
Before returning to the College, students who reported having, or have been diagnosed as having a contagious disease must be free of all symptoms of the disease for at least fourteen (14) days since the date of the first report or diagnosis, or as otherwise recommended by a healthcare provider, the VDH, CDC, or other public health officials. The College may require students to provide written documentation from a healthcare provider or local health department that the student may return to campus safely, unless state officials advise agencies to not make such requests, in which case students may return after the appropriate period as established by public health officials.
Students have a responsibility to stay in contact with faculty/instructors regarding their absence and missed class assignments and should contact the Dean of Students or designee to coordinate their return to campus or if they have any difficulties or concerns. The College will provide reasonable accommodations as requested and required by law.
4.2. Employees
Employees who know or have reason to believe they are infected with a contagious disease that poses a direct threat to the health or safety of others must notify their immediate supervisor and Human Resources that they have symptoms associated with the disease. Employees should stay home or leave the workplace if symptoms occur while already present at work. Supervisors and Human Resources have the authority to send employees home if they exhibit symptoms of a contagious disease while at the workplace.
Before returning to the College, employees who have been diagnosed as having a contagious disease as listed above must be free of all symptoms of the disease for at least seven (7) days since the date of the first report or diagnosis or as otherwise recommended by a healthcare provider, the CDC, or other public health officials. Employees must provide written documentation to the Human Resources Office from a healthcare provider that the employee may return to work safely, unless state officials advise agencies to not make such requests, in which case employees may return following the appropriate period as established by public health officials.
Employees must comply with all policies and procedures related to sick or annual leave, if eligible, and supervisor notification regarding their ability to return to work. Likewise, Employees should coordinate their return to work with Human Resources. The College will also provide reasonable accommodations as requested and required by law.
Failure to follow a supervisor’s directive is considered insubordination and is subject to formal disciplinary action under the Department of Human Resource Management’s (“DHRM”) Standards of Conduct or faculty human resource policy.
When the State Health Commissioner and the Governor of the Commonwealth of Virginia declare a Communicable Disease of Public Health Threat as defined in Section 32.1-48.06 of the Code of Virginia, employees, pursuant to DHRM Public Health Emergency Leave Policy (Policy No. 4.52), are permitted or required to attend to the medical needs of themselves and immediate family members and will be afforded up to the maximum hours of paid leave per leave year as established by DHRM for this purpose.
4.3. College
Should any disease reach a pandemic stage, the College will rely on information and guidance from local and state health officials to provide appropriate information to the College community. College officials may temporarily close the College or its campuses, if such closure serves the best interest of the College community.
JTCC will inform the College community of plans to provide continuity of operations that will minimize disruption to College operations. Such continuity measures may include requiring and/or permitting employees to transition to temporary telework through a telework agreement; modifying or shifting responsibilities and duties based on College needs and access to the campus; or modifying or altering normal working hours and schedules. Other measures may include implementing new safety and sanitary measures at the workplace based on current and applicable recommendations by the VDH, CDC, or any other state or federal agency, and in compliance with any Executive Orders issued that would require such measures. Students and employees will be notified of specific measures and may be asked to acknowledge receipt and understanding of those measures as well as agreement to abide by them.
The College will consult with local and state health officials to provide any specific instructions for individuals returning to the College following infection of a contagious disease.
4.4. Visitors, Guests, Contractors, and other Third Parties
The College reserves the right to limit access to its facilities to any third parties (visitors, guests, contractors, etc.), in the event of an epidemic, pandemic, or any outbreak of a contagious disease that alters normal business operations. The College may institute additional safety measures based on the recommendations of public health officials that would be applicable to third parties visiting or working on campus.
4.5. Confidentiality
No person, group, agency, insurer, employer, or institution should be provided any medical information without the prior specific written consent of the student, employee, or other College community member unless required or allowable under local, state, or federal law. Furthermore, all medical information relating to contagious diseases of students and employees will be kept confidential, according to applicable laws. Medical information relating to contagious diseases of persons within the College community will only be disclosed to responsible College officials on a need-to-know basis.
4.6. Non-Discrimination/Anti-Harassment
Discrimination or harassment of employees having or regarded as having a contagious disease is prohibited and in violation of applicable College policies.
4.7. Sanctions
Students who fail to comply with College policy or any other relevant policies (e.g., VCCS) or laws (local/state/federal) are subject to sanctions in accordance with the Student Code of Conduct.
Employees who fail to comply with College policy or any other relevant policies (e.g., VCCS and DHRM) or laws (local/state/federal) are subject to formal disciplinary action.
5. Authority
DHRM Policy 4.52, Public Health Emergency Leave
VCCS Policy 6.0.8.1, Contagious Diseases
6. Face Coverings/Masks
With regard to COVID-19 or any other contagious disease where a face mask or covering is deemed necessary for public safety and health, everyone on JTCC’s campuses will be required to wear a face covering/mask when inside campus buildings. Face coverings/masks are also required outdoors on campus when near other people and minimum social distancing requirements (six feet between people) cannot be maintained.
If an exception to wearing a face covering/mask is approved by the appropriate department, a face shield will be required to be worn by the individual approved.
For COVID-19, details regarding the face covering/mask requirements in addition to the exception procedures can be found in the JTCC Campus Reopening Plan located at https://www.jtcc.edu/about/safety-security/covid-19/fall-reopening-plan/.
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